HOSTING AN AANR-EAST MEETING
HOSTING An AANR-East MEETING
All Clubs who would like to host an AANR-East Summer Meeting or Interim Board Meeting. The requirements are contained in the AANR-East Ruling Documents along with the Application and Contract. With prior mutual agreement, contractual negotiations may be agreed to be based on the varying facilities of individual Clubs.
Hosting an AANR-East Business Meeting is really very simple. We need lodging, food, a place to conduct meetings and minor logistic support from your Club.
The contract provides an idea as to what is required to host a Business Meeting. We want your Club to know what you can expect from us and what we can expect from your club. The purpose is to minimize problems arising from misunderstandings or insufficient communications.
AANR-East Meetings
Annual Meeting – The Annual Meeting is held during the summer months
Committee Meetings – This is the first order of business. These meetings last about a day-and-a-half and consist of committee reports and discussions. They are open to all guests and members.
Outboard Meeting – The Outboard Meeting is a formal Meeting conducted by our Officers and Directors consisting of various reports, special assignments. At this meeting, Associate Member Delegates are elected to the Regional Assembly.
Regional Assembly – The Regional Assembly is a formal Business Meeting and is comprised of the Directors, Officers, and elected Club and Associate Member Delegates.
Inboard Meeting – This is a short formal Meeting conducted by our Officers and Directors (existing or newly-elected). It usually lasts less than two hours and concludes the Annual Meeting. Minimal business is conducted at this meeting other than selecting the Host Club for the following year’s meeting.
Interim Board Meeting – The Interim Board Meeting is held early in the new year and lasts two to two-and-a-half-days. During the first day, we discuss Committee reports and projects. This is an informal meeting and input is welcome.
What You Can Expect From Us
We arrive, we meet and we depart. Sounds simple, but unfortunately, we do not live in a perfect world. Things have a way of falling through the cracks. Most problems that arise are due to misunderstandings or miscommunications. Both AANR-East and your Club want a successful meeting, free of problems and with everyone departing happy.
If you have any questions, you may call or email SecretaryTreasurer@aanr-east.com.
What We Expect From You
Most importantly, we expect you to keep us informed of any problems, potential problems, or concerns prior to or during the meetings. Please do not wait until the last minute to notify us. We cannot fix a problem of which we are not aware and it is best to take care of minor problems before they become major ones.